What is the Part Numbering System and how is it used?

Part Numbers, also called Product Codes, are numeric codes used to organize products in Deskworks. They help control how items are sorted and grouped in several reports and tools.

A Part Number looks like this:

XX-XX-XX
Example: 01-04-15

It is made up of two parts:

• Product Category Code: XX-XX
• Item Number: XX

Together, these create the complete Part Number for an item.

Product Category Codes

The first two sections of the Part Number (XX-XX-XX) identify the Product Category.

Product Categories let you organize inventory in more detail than Deskworks' standard product types, such as memberships, rental units, services, etc. You can structure categories around your operations, reporting needs, or accounting setup.

For example, you might group memberships under 01-00, then create separate categories for private offices (01-01), desks (01-02), virtual memberships (01-03), and other membership types.

For more information about setting up Product Categories and recommended numbering structures, see Product Categories →

Item Numbers

The final section of digits (XX-XX-XX)are the Item Number. Item Numbers let you further organize individual products within a Product Category.

For example, if Reservations & Day Passes are categorized under 02-00, you could create subcategories such as:

In this example, 02-01-10 would be the complete Part Number for Private Office, per hr.

How Part Numbers Are Used

Part Numbers affect the way products are organized in several areas of Deskworks:

• Item List: Products are listed in Part Number order in Inventory and when adding products as charges to an invoice.
• Income by Item Report: Sales are grouped and totaled first by Product Category Code, then by Item Number.
• Recurring Billings Report: Results can be ordered by Part Number.